Knowledge Exchange Specialist – University of British Columbia

Knowledge Exchange Specialist – University of British Columbia

Job ID: 34518

Location: Vancouver – Point Grey Campus

Employment Group: Management&Professional (AAPS)

Job Category: Research & Facilitation

Classification Title: Research & Facilitation, Level C

Business Title: Knowledge Exchange Specialist

Department: VP Research & Innovation Office

Salary: $66,787.00 – $96,212.00 (Annual)

Full/Part Time: Full-Time

Ongoing: Yes

Desired Start Date: 2019/09/01

Funding Type: Budget Funded

Closing Date: 2019/07/29

Available Openings: 1

Job Summary

UBC is committed to increasing the societal impact of UBC research. As part of this commitment, the VP Research and Innovation Knowledge Exchange Unit is establishing services to support connections and engagement among various stakeholders to increase research uptake and impact.

The Knowledge Exchange (Kx) Specialist will employ his/her knowledge of the theory and practice of Kx to develop, manage, implement and facilitate activities related to the Kx continuum. This includes identifying Kx opportunities for UBC research, supporting the emergence of new connections and the development of reciprocal research partnerships, designing Kx plans and strategies to increase research uptake, and facilitating outreach and dissemination activities. The Kx Specialist will also be responsible for managing university-wide Kx initiatives, such as capacity building programs and environmental scanning activities.

The successful candidate will work collaboratively with a wide range of internal (faculty, staff, students) and external stakeholders (e.g. service providers, not-for-profit organizations, policy-makers) to enable a supportive environment for Kx practices.

Organizational Status

The Kx Specialist reports to the Associate Director, Knowledge Exchange. Knowledge Exchange Unit is part of Innovation UBC, a strategic component of the Vice-President Research & Innovation Portfolio.

Work Performed

Major responsibilities include:

– Plans, facilitates and manages consultation processes with non-academic partners to identify Kx opportunities for UBC research
– Identifies and proactively engages with researchers working in areas and questions that align with the needs and priorities of non-academic partners
– Develops stakeholder maps, identifies key networks and strategic collaborations in priority research areas, and proactively engages with a variety of stakeholders, including community partners, practitioners and decision-makers
– Engages with Innovation UBC colleagues to advance common projects and to connect UBC researchers with other relevant resources within Innovation UBC and the broader VPRI portfolio
-Maintains relationships with Kx specialists across UBC and at other research institutions and funding agencies

– Develops, manages and implements university-wide training initiatives (workshops, tools, templates) on Kx, working closely with faculty members, experts and external partners in the Kx field.
– Collaborates with UBC Support Program to Advance Research Capacity (SPARC) to provide information to researchers across disciplines on potential funding programs for Kx and help develop Kx plans for grant proposals
– Develops and manages the production of an environmental scan to identify university Kx assets, needs and gaps. Develops and manages Kx’s online repository
– Develops and implements activities to enable the sharing of Kx practices across university

– Provides tailored support to researchers across disciplines and at various stages of the research process in designing Kx plans, establishing connections and reciprocal relationships with non-academic partners throughout the research process, developing adapted products (videos, policy briefs, infographics, podcasts, etc.), designing outreach and dissemination strategies, mobilizing knowledge findings into practical applications, and reporting on Kx process, outcomes, and impacts.
– Collaborates with staff from VPRI, SPARC, Community Engagement, Government Relations teams, and Kx faculty-based hubs to provide seamless support to researchers throughout the Kx continuum
– Works with contracted consultants (e.g. graphic designers, professional facilitators); develops and facilitates contracts, oversees work and deliverables
– Identifies opportunities to engage trainees (graduate and post-doctoral students) in Kx projects and supervises their work

– Maintains knowledge of current and emerging practices in Kx through environmental scans, literature reviews, and linkages with Kx experts and networks
– Explores, pilots and evaluates new and innovative ways of sharing scientific knowledge when appropriate
– Works closely with colleagues in the Kx Unit to the development and application of evaluation methods to capture the non-academic impacts of research
-Monitors and evaluates Kx initiatives that fall under the Kx Specialist’s responsibility and contributes in the writing of evaluation reports.

– Contributes to the Kx Unit’s communication and outreach activities through a variety of activities (e.g. events, communication channels)

Supervision Received

Works under the general direction of the Associate Director, Knowledge Exchange

Supervision Given

May supervise the work of contractors and graduate students

Consequence of Error/Judgement

Knowledge exchange is a new initiative under the Innovation UBC banner. Raising awareness of knowledge exchange practices, and effectively communicating with the academic and non-academic communities about resources and expertise available will be critical. Poor judgment, decisions and work ethics may affect the ability of UBC researchers to effectively share important evidence, and may adversely affect the University’s relationship with external stakeholders.


– Post-graduate degree or equivalent professional designation if responsible for a research project otherwise Undergraduate degree if not responsible for a research project. 4 years or equivalent combination of education and experience if responsible for research project otherwise 6 years or equivalent combination of education and experience if not research work. Demonstrated knowledge and understanding of the science of knowledge exchange. This role requires a generalist, but candidates with discipline-specific expertise may also be suitable.
– Training in research development is an asset. Experience with Kx approaches (partnerships, collaboration, dissemination) Experience in developing resources and delivering trainings Training in research development and/or knowledge exchange is an asset Extensive experience in a supporting role with researchers at an organization’s central level is an asset
– Impeccable oral and written communication skills
– Strong skills in developing and implementing knowledge exchange plans, activities and products
– Excellent interpersonal skills and demonstrated ability to engage diverse audiences and work with people of diverse milieus and backgrounds with respect, tact and diplomacy
– Ability to build networks and manage relationships with internal and external partners
– Strength in presentation and group facilitation
– Ability to take complex, scientific information and translate into clear language and adapted outputs that can be adopted by knowledge users
– Demonstrated project management and organizational skills
– Proficiency in the MS Office Suite of computer software
– Combines an ability to work independently with an intuitive sense of when consultation is appropriate or when senior leaders need to be engaged on an issue or project
– Highly organized with the ability to prioritize assignments and take on a variety of tasks

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Guiding principle: « Midpoint » of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

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